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State registration of legal entities

How to get the service online

  1. To check the fact of the presence of IIN of the applicant, the head, the founder in the base of the ITIS of the Tax Committee of the MF RK under this link: http://kgd.gov.kz/ru/services/taxpayer_search. In case of absence, please contact the tax authority for entering data into the database.
  2. Login and follow the link on the button “Order online service”.
  3. Choose the type of registration of a legal entity. 
  4. Fill in the application depending on the selected species. In the application indicate the address data, name, head and information about the founders.
  • In case of registration of a legal entity with foreign participation in accordance with Articles 6 and 6-1 of the Law of the Republic of Kazakhstan No. 2198 of April 17, 1995 “On State Registration of Legal Entities and Registration Registration of Branches and Representative Offices” the following must be submitted additionally:

     – a legalized extract from the trade register or other legalized document certifying that the founder – a foreign legal entity is a legal entity under the legislation of a foreign country, with a notarized translation into Kazakh and Russian languages;
     – a copy of the passport or other document proving the identity of the foreign founder, with a notarized translation into Kazakh and Russian.

  • Documents should be scanned in one file, in pdf format. In case of participation of several foreign persons, a copy must be attached to each founder.
  • Until processing is completed in accordance with the regulatory time, in order to prevent double registration of a legal entity with the identical  name and other setting data, it is not recommended to re-apply for registration.
  1. Sign the application with an electronic digital signature (EDS). In the presence of the founders, signing of an application with EDS by each of the founders is required additionally.
  2. In personal account (in the “History of receiving services” section), read the notice of processing your application, which will be received within the  specified time.

Terms of Service and necessary documents to the Ministry of Justice of the Republic of Kazakhstan (necessary documents):

for legal entities:

  1. Application according to Annexes 567, and 8 to the standard.
  2. Charter or rules and regulations of a legal entity;

Charters (regulations) of legal entities relating to private business entities, their branches and representative offices, with the exception of charters (regulations) of joint-stock companies, their branches and representative offices are not provided.

  1. The minutes of the constituent meeting (for the public and religious associations – the conference, the congress) that adopted the charter signed by the chairman and secretary of the meeting (conference, congress) or the decision of the authorized body of the legal entity or founder to establish a legal entity.
  2. A receipt or document confirming the payment of the registration fee to the budget, with the exception of legal entities related to small and medium-sized businesses.
  3. Public associations additionally provide a document confirming the location of the public association; list of initiating citizens with indication of last name, first name, patronymic, date, month, year of birth, individual identification number, place of residence, home and office telephones, personal signature.
  4. Religious associations additionally provide the following: a document confirming the location of the association, the list of initiating citizens and the governing body of the religious association being established, indicating the name, first name, patronymic (if any), the date, month, year of birth, individual identification number and information about the identity document, home and office telephones, personal signatures on electronic and hard copies, printed religious materials, revealing the history of the foundation and the foundations of the dogma, and containing information about the co religious activity.
  5. Political parties additionally provide program of the party in two copies; lists of party members with at least forty thousand party members representing structural units (branches and representative offices) of the party in all areas, a city of republican importance and a capital of at least six hundred party members in each of them, with a name, first name , patronymic (if any), month, year of birth, the number of the identity document of a citizen of the Republic of Kazakhstan, individual identification number, address of the place of residence.
  6. Legal entities belonging to subjects of private entrepreneurship with foreign participation, unless otherwise established by international treaties ratified by the Republic of Kazakhstan, additionally provide the following:
  • a legalized extract from the trade register or other legalized document certifying that the founder – a foreign legal entity is a legal entity under the legislation of a foreign state, with a notarized translation into Kazakh and Russian languages;
  • a copy of the passport or other document proving the identity of the founder-foreigner, with a notarized translation into Kazakh and Russian;
  1. Legal entities, the subject of which is the provision of financial services, additionally provide the authorization of the National Bank of the Republic of Kazakhstan.
  2. For legal entities that belong to market entities that have a dominant or monopoly position in the relevant goods market, as well as state enterprises, legal entities, more than fifty percent of shares (stakes in the authorized capital) of which belong to the state, and affiliated persons who will carry out their activities on the territory of the Republic of Kazakhstan, except for cases when such creation is directly provided by the laws of the Republic of Kazakhstan, is carried out by the registering authority with the prior consent of the antimonopoly body.
  3. Consumer co-operatives additionally provide a list of the members of these co-operatives, indicating their surname, name, patronymic (if any), year of birth, personal signature and data of the identity document (individual identification number) and place of residence for citizens, and information of location, bank details and information about the business identification number – for legal entities.
  4. Rural consumer co-operatives of water users additionally provide a list of members of the cooperative with indication of the surname, name, patronymic (if any), personal signature, place of residence and data of the identity document (individual identification number), as well as names and locations of legal entities with business – identification number, as well as information on the availability of irrigated agricultural lands from members of co-operative of water users.
  5. Housing cooperatives also provide a list of members of these cooperatives, indicating their last name, first name, patronymic (if any), year of birth, individual identification number and address of residence.

Information about identity documents, about the state registration of a legal entity, the service provider receives from the relevant state information systems through the “electronic government” gateway.

In the case of merger, acquisition, transformation, a transfer certificate is provided, in the case of division and separation, a separation balance sheet indicating the succession provisions for the obligations of the reorganized legal entity approved by the owner of the property of the legal entity or by the body that took the decision to reorganize the legal entity and the decision of the authorized body of the legal entity on approval of the transfer certificate and the separation balance sheet, as well as a document confirming the written notification of creditors about the reorganization of a legal entity.

At the state registration of a legal entity belonging to a medium and large business entity, the application is signed and submitted to the registering body by the founder or one of the founders or by the authorized person in cases where the sole founder or one of the founders is a foreigner or a foreign legal entity, the Government of the Republic of Kazakhstan or state bodies or the National Bank, with the attachment of constituent documents certified under a notarial procedure in cases stipulated by legislative acts of the Republic of Kazakhstan.

At the state registration of a legal entity that does not belong to a private business entity, the application is signed and submitted to the registering body by the founder (founders) or an authorized person with attachment of constituent documents certified under a notarial procedure in cases provided for by legislative acts of the Republic of Kazakhstan.

for branches (representative offices) of LE

  1. An application for registration of a branch (representative office) in accordance with Annexes 567 and 8 to the standard shall be signed by an authorized legal entity creating a branch (representative office) and shall be sealed by the legal entity (if any).
  2. Receipt or other document confirming the payment of the registration fee for record registration of a branch (representative office) to the budget.

Branches (representative offices) of legal entities that do not belong to the subjects of private entrepreneurship, as well as joint-stock companies, additionally provide the branch (representative office) regulation in triplicate in Kazakh and Russian languages approved by the legal entity, copies of the charter (regulations) and power of attorney of the legal entity (with the exception of public and religious associations), issued to the head of the branch (representative office).

Record registration of branches (representative offices) of foreign legal entities is made in the order established by the legislative acts of the Republic of Kazakhstan for the registration of branches (representative offices) of legal entities of the Republic of Kazakhstan.

Except for documents stipulated by this procedure, unless otherwise established by international treaties ratified by the Republic of Kazakhstan, the following is provided additionally:

  • a legalized extract from the trade register, constituent documents or other legalized document of a foreign legal entity that confirms that the foreign legal entity creating the branch (representative office) is a legal entity under the laws of a foreign state, as well as a document confirming the tax registration in the country of incorporation of a foreign legal entity , indicating the number of tax registration (or its equivalent).

Documents of a foreign legal entity that creates a branch (representative office) are provided with a notarized translation into Kazakh and Russian languages.

When creating a branch (representative office), a state enterprise additionally provides a document that confirms the consent of the National Bank of the Republic of Kazakhstan or the authorized body for managing state property (local executive body) to establish a branch (representative office).

 

To open a primary bank account:

  1. Aplication.
  2. Application for accession to the Agreement between the bank and the client.
  3. Bank questionnaire*.
  4. Charter.
  5. Sample Signatures.
  6. Extract from security holders register.
  7. Power of Attorney (in case of submitting from the trustee of the LE).

Bank questionnaire is mandatory for completion! In case, if bank questionnaire was enclosed uncompleted, a bank refuses to open an account and a client should apply in person.

For the conclusion of the compulsory insurance contract:

  1. Application*.
  2. List of employees according to the staff schedule of the enterprise.
  3. A copy of the Charter.
  4. A receipt or other document confirming payment of the insurance premium.

*The annual wage fund per employee must be at least 12MW and not more than 120MW in the application.

http://egov.kz/cms/en/services/business_registration/pass042com_mu